What belongs in documents?

You are looking for a file or a text Uely keeps for you. Documents is a shelf of drawers: finance, liquidity, feeding, rent and farm planning, payments, forms, animals, crops, risks, the inspection binder (Kontrollordner). Every paper sits in exactly one drawer, wherever it came from:

a document Uely keeps current for you (from the Library),
a document from chat or from background work,
a source: a file you uploaded under Training or in chat.

So the feed balance Uely keeps, the winter ration from chat and your forage analysis sit together, in the feeding drawer.

The Morning briefing has a section of its own. What Uely could not file yet sits under Unfiled. Advice and Morning briefing are document kinds on this page, not separate menu items.

Steps

Open Documents.
Choose Personal or a Team.
Open a drawer. Drawers with new documents are already open; Uely remembers which ones you close.
New in the toolbar shows only what Uely wrote or changed since you last looked. Mark all as read clears the mark.
Search finds titles and content, across all drawers.
New at the top right creates a document through chat.
In the detail view, Discuss in chat opens chat with this document or this source.
Change drawer in the detail view’s menu puts a document or a source in another drawer. Uely won’t move it again afterwards.
Delete in the detail view removes the document or the source. That is final.

Library

The Library is what Uely can keep for you. It has no tab of its own: each drawer shows at the bottom what else Uely can keep there, and opens it with one click. Every entry has its switch right in its row, including a document Uely already keeps. Click an entry to see in one sentence what it is, and below it More precise with: the papers that move it from benchmarks to your figures. Upload each one straight into the right drawer with Upload, or tell Uely with Say it in the chat. The next run takes it in.

From your profile Uely puts fitting entries on the shelf and switches the important ones on. Switched on means Uely writes the document and keeps it current. Some entries belong to a year or a month, such as the budget or the timesheet. They carry an edition (for example “2026 edition”); a new one starts every year or month, and earlier ones sit below the current one. The others are running documents and only show when Uely last updated them. While a document is being written, the row says Uely-3000 is writing it now. Above a kept document you see its entry, the edition, the switch and what would make it more precise. Switched off means the document is archived, including the figures that came from it; Uely asks first. What you switched yourself, Uely does not change.

If a figure is missing, an assumption with a source is shown, and one sentence on which file would make the result more precise.

Inspection binder

In the Kontrollordner drawer sits your binder for the year. It holds the records themselves, register by register, in the order inspectors know: farm and programmes with livestock and livestock units, the parcel list with the biodiversity areas and the parcel plan on the aerial image, the field and meadow calendar, rotation and soil analyses, nutrients (Suisse-Bilanz, manure transfers, roughage and straw bought or sold, fertiliser bought), the plant protection products used with the sprayer test, the animal list, the outdoor and grazing journal per animal group in the AGRIDEA 1401 grid, the treatment journal per species with release dates and the inventory list of veterinary drugs kept in stock, animal welfare training, primary production and milk (feed, buyers, biocides, udder health), water protection (manure stores, slurry spreading, protection zones), the contribution programmes on your parcels, summer grazing, your labels, your other certificates and inspection reports, and last where the entries come from. A register appears as soon as Uely has something for it. The binder is written in German, French or Italian, the language of your profile (English profiles get German), with the terms the inspection uses. The PDF is complete at any time, also when an inspection is unannounced.

Uely sets it anew every afternoon from your records, and at once when you switch it on or ask for it in the chat. You cannot edit it directly: you change what it prints.

Outdoor journal. Tell Uely which categories are registered for RAUS or the grazing contribution, or upload the ruling, and Uely keeps the journal from that day: every day the day before, from how the group is kept and the day’s weather. On heavy rain (from 20 mm), snow and in spring before the growing season it records the exercise yard instead of pasture, as the ordinance allows, with the reason and the weather station. Earlier days are not filled in; your own journal covers them.
Changing a day. Say it in the chat (“on Tuesday the cows stayed in, hoof trimming”) or send a photo of your journal page. What you say or photograph replaces the day, and Uely does not overwrite it again. Above the binder you see last week’s days that differed from the usual, with their reason.
Treatments. Name them in the chat or send the vet’s receipt. Uely records product, animals, dose and withdrawal periods and computes the release dates.
Lists. Upload feed and fertiliser delivery notes, hay, silage or straw bought or sold, milk and slaughter statements, HODUFLU or digiFLUX reports, pest-control invoices, supplies brought onto the Alp and, on an organic farm, inputs bought — or name them in the chat (“2400 kg MLF 18 from Landi”). Uely enters each delivery and sale as a line in the right list.
Certificates. Upload the sprayer test, soil analyses, the veterinary agreement and inspection reports; Uely files them with date and validity, and the uploaded paper sits behind its register as an annex.

Above the binder sit two buttons. Print for prints it with only the registers one inspection reads: ÖLN, animal welfare, animal protection, veterinary medicines, primary production, water protection, and Bio, IP-SUISSE or QM when you are registered for them. Blank sheet prints the outdoor journal of an animal group or a treatment journal to fill in by hand, with your farm, the group and the year. The sheet code at the top (for example AJ-6f507b03-2026) tells Uely which group a photo of a filled page belongs to. Both work in the chat too: “print the binder for the animal welfare inspection”, “a blank outdoor sheet for the heifers”. Such a link is valid for three days.

When your records show a breach of a rule, it appears above the binder under Findings, with the rule and what to do: a RAUS or grazing month short of days, tethered animals more than two weeks without going out, an animal that left the farm inside its withdrawal period, a harvest inside a waiting period, spraying after the sprayer test expired. The binder does not print findings.

What Uely has not seen does not stand as a gap in the binder. Every journal page has a line for your signature, as on the AGRIDEA form.

From chat into the Library

When chat writes a document for you, it stays in the chat as a card, with its drawer and a link. If it is the same thing as a Library entry, a feed balance say, the card offers Keep current. One click switches the entry on and makes this document its own: Uely brings it up to the Library’s standard and keeps it current, instead of writing a second feed balance. If Uely already keeps one, the card shows that one.

Uely archives outdated reports and old morning briefings. Uely does not remove the timesheet or sources. You ask for the timesheet in chat for a period. Uely assembles the hours from completed jobs, machine time, payroll lines and uploaded reports, and names where the sources disagree.

Plans, photos and cut-outs in a document

A document can carry pictures, and they print with it.

Parcel plan. Uely draws it from your fields on the aerial image: parcels with their land-register number, biodiversity areas hatched and tagged with their land-use code, which the legend on the plan names, exchanged land outlined differently, north arrow and scale. Fields that lie far apart get a map of their own. Uely needs the outlines from your land-use survey; upload the export under Training. The parcel list uses the same numbers.
Your photos. Say in the chat which photo belongs in it, for example “the photo of the buffer strip in June”. Uely turns it upright and says beneath it what it shows. Several photos, for the inspection folder for example, sit side by side as a photo sheet, none of them cropped. A date beneath a photo is the day it was taken only if the photo carries one; photos forwarded from a messenger don’t, and then the upload date is shown. Where you took the photo is not kept in the file.
Pictures from your files. Plans, charts and photos inside an uploaded PDF, Word, Excel or PowerPoint file, such as the drainage plan in a lease or the growth stages in a crop-protection plan. Uely takes the picture itself, not the whole page.
Pictures from the web. For something you can’t photograph yourself, such as a pest or a weed, Uely finds openly licensed pictures and prints the author and licence beneath them. These stay in your own documents; they never go on your public page or into a listing.
Cut-outs. Part of a photo, a PDF page or a map, for example the table from a contract.
Markings. Say what a photo or plan should point out, for example “mark the spot with the lesion”. Uely adds arrows, numbers, circles and labels, on the parcel plan exactly at the place you name, straightens a sheet photographed at an angle, and makes faces or number plates unrecognisable before a page goes out.

Every picture says where it comes from.

What it costs and who sees it

Personal documents are visible only to you. Team documents are visible to active members; a team has no Library. Read Who sees what before you put sensitive files in a team.

Keeping a Library document uses usage credit, like background work. Filing a paper into a drawer uses a small part of it. Deleting a source costs nothing. Sending a document as a letter is a payment in francs, not usage credit. Sources have no letter dispatch.

When something goes wrong

If you are looking for Advice or Morning briefing, you look here, not in an old menu.

If something sits in the wrong drawer or under Unfiled, file it with Change drawer.

A source without pages is often not an error: only PDFs and images have pages. A failed source shows the reason in the detail view.

If a Library document does not fit, edit it or switch the entry off.

Questions

Can I delete a document?

Yes, in the detail view with Delete. You delete sources there too: the file, what Uely read from it, and the entries that come only from it and that you have not edited go. What is backed elsewhere too, or what you edited, stays. Came from this source shows beforehand what is affected. Uely does not delete the timesheet on its own.

Where is the Library tab?

In the drawers. Each drawer offers at the bottom what else Uely can keep there.